Administrative Executive Assistant

US-TX-Houston
3 weeks ago
Requisition ID
2017-4750
# of Openings
1
Category
Administrative/Clerical

Company Overview

Apache Corporation is one of the world's premier independent oil and gas producers.  The company has a six-decade record of profitable growth, and is differentiated by its strong core values, entrepreneurial spirit, and operational focus.

Key Duties/Responsibilities

Provide support to Vice President as well as assist team members with the following general administrative tasks and department specific responsibilities (including but not limited to):

 

GENERAL ADMINISTRATIVE

  • Answer phones, greet guests.
  • Maintain department calendar by planning and scheduling meetings and coordinating department vacation schedule.
  • Manage all aspects of department travel, including booking flights, hotels and ground transportation.
  • Set up new vendors, manage existing vendors.
  • Code, process and file invoices.
  • Process expense reports.
  • Assist with internal and external event planning, set up and execution.
  • Order supplies.
  • Sort and deliver department mail.
  • Maintain all files and documents in the department’s digital asset management file system, physical files and offsite records management.

PR DEPARTMENT SPECIFIC

  • Field media calls to appropriate available spokesperson.
  • Publish corporate communications via email, intranet, Internet or news wire.
  • Update and maintain content in the department’s intranet site.
  • Manage incoming inquiries from askapache@apachecorp.com. Find the appropriate person to answer, compose answer or forward emails.
  • Assist in preparing internal presentations and reports.
  • Work with executive assistants to ensure executive bios are up-to-date.
  • Arrange for executive and other professional photography.
  • Forward bios and photos as requested from executive assistants, trade publications and press.
  • Make sure fulfillment house is fully stocked with the most recent material.
  • Assist with updating company information on third-party reference and news websites.
  • Support the department during crisis training, drills or actual events.

Job Qualifications

MINIMUM QUALIFICATIONS

  • At least 5 years of administrative assistant/professional experience in a corporate setting. Oil and gas experience a plus, but not preferred.
  • Must be proficient in Microsoft Word, Powerpoint, Excel, and Outlook appointment setting. Experience with LYNC, SharePoint, and WebEx meeting setup and administration is a plus.
  • Proven communications expertise with a wide variety of stakeholders including media, public and governments.
  • Ability to work closely across multiple departments and with senior-level executives.

PREFERED COMPETENCIES

  • Technical Acumen: Possess a strong technical acumen with the ability to understand and articulate region activities for communication and compliance efforts.
  • Strong personal work ethic: Demonstrates integrity, responsibility and a professional demeanor in all interactions. Client/customer-focused. Flexible personality and quick learner who operates with a sense of urgency. Ability to take initiative and be accountable for work produced.
  • Communication skills: Ability to communicate and work effectively with all levels of the organization.
  • Writing skills: Exceptional ability to communicate in writing clearly, with clarity and with proper pronunciation, grammar and style. Knowledge and ability to apply AP style.
  • Influencing and negotiating skills: Ability to develop strong networks and build credibility within the organization to drive projects forward.
  • Project management: Ability to manage the entire lifecycle of multiple projects with competing demands for limited resources, on time and within budget. Excellent problem-solving and decision-making skills.
  • Organization: Must be flexible and solution-oriented with excellent time management and organizational skills. Employs highly structured methods for managing tasks and information.
  • Attention to detail: Triple checks work, and seeks input from others, before submitting it. Particularly careful when examining documents and proofing communications.
  • Leadership: Strong leadership skills and the ability to collaborate effectively with colleagues and vendors at all levels to meet business goals.
  • Team player: Ability to perform well in a team environment. Is enthusiastic, constructive, mature, eager to assist and collaborative. Willingness to roll up his/her sleeves to chip in to get the work done or go the extra mile.
  • Process-oriented: Diligently follows established rules and guidelines and holds others to them. Looks for ways to increase overall efficiency.
  • Self-motivated and resourceful: Takes initiative to identify options when confronted with challenges. Is creative in identifying solutions. Ability to embrace change and work in a fast-paced environment.
  • Results-driven: Ensures that strategies drive the required business results, persistently seeking to improve business performance, with energy and tenacity to address bottlenecks and barriers.
  • Computer skills: Proficient with Microsoft Office (Word, PowerPoint and Excel) and a willingness to learn new software programs as needed.

 

 

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